Avetta says the exact requirements vary by region and by client, so your task list in Avetta Connect is the final word. This guide is not legal or compliance advice. Every source was opened and checked on October 14, 2026.
If your hiring clients use Avetta, one date comes back every spring for every supplier: the annual update. This guide puts together what Avetta publishes about it, adds the OSHA dates that feed into it for US employers, and turns both into a plan you can start in January.
1. What the annual update is
Avetta describes the annual supplier update as the yearly step that keeps a supplier compliant with safety and regulatory requirements. It lets each client look at the supplier’s safety performance over the past year and decide whether the supplier still meets its standards for continued work. (Avetta supplier update FAQ)
Clients also use the update to see trends. Avetta says clients analyze historical safety data to judge whether a supplier is improving, so a supplier that had an incident can use the update to show the corrective actions it took.
2. The March 31 deadline
Avetta says the update follows the same deadline every year: March 31 is the final date by which suppliers must complete it. It strongly encourages starting early, because the review needs processing time and last-minute problems can leave a supplier non-compliant.
The FAQ page shows no publication date, and its step-by-step instructions refer to the 2025 annual update task. Confirm the current year’s task and date inside Avetta Connect.
3. What it usually asks for
Avetta says the exact list varies by region and by client, and that suppliers are typically asked for three kinds of information:
| Item | What Avetta says it covers | Where a US employer usually finds it |
|---|---|---|
| Safety performance data | Historical safety statistics, details of workplace injuries and illnesses, and improvements made over time. | Employers who must keep OSHA injury and illness records keep them on the OSHA 300 log and summarize each year on the 300A (29 CFR 1904.32). |
| Regulatory compliance documents | Records required by local health, safety or labor authorities. These vary by region. | Your own regulatory records. The task in your account lists which ones apply. |
| Annual client-specific forms | Extra forms some clients add to collect data for their own needs. | They appear as tasks for the client that requires them. |
Avetta adds that suppliers may also need to show evidence of corrective actions for items that were found non-compliant. Everything is submitted through the “My Tasks” dashboard before the deadline.
Getting the numbers right matters as much as the date. Avetta names inaccurate safety data as a common problem and tells suppliers to check the reporting rules of their local health, safety or labor authority so they neither under-report nor over-report incidents. In the US, that rule is OSHA’s recordkeeping rule, 29 CFR Part 1904. OSHA’s recordkeeping page says many employers with more than 10 employees must record work-related injuries and illnesses on the 300, 300A and 301 forms, and that certain industries are exempt.
4. If you miss the date
Avetta says a supplier that misses March 31 is marked non-compliant, and lists what can follow:
- Lost work. Clients may choose not to work with non-compliant suppliers.
- Temporary suspension from client networks. Until the required documents are submitted and reviewed, the supplier is not considered compliant.
- Contract trouble. Some suppliers have contracts that require compliance, and failing them can cost business or future projects.
To get back to compliant, the supplier submits all the required documentation and goes through a compliance review. Avetta is also clear that submitting is necessary but not sufficient: the final status depends on each client’s requirements and thresholds. After a serious incident, such as a fatality or several injuries, a supplier may still be non-compliant after submitting, and each case is reviewed on its own.
5. A checklist that starts in January
The OSHA dates come first in the year, and the Avetta update needs last year’s numbers, so the two fit into one plan. The OSHA rows apply only to employers who must keep OSHA records.
| When | What to do | Why |
|---|---|---|
| Early January | Open Avetta Connect and note every open annual update task, for each client, with any client-specific forms. | Requirements vary by region and client (Avetta FAQ). |
| January | Review last year’s OSHA 300 log, check the entries, prepare the 300A and have a company executive certify it. | 29 CFR 1904.32 |
| By February 1 | Post the 300A where employee notices are posted and keep it up until April 30. | 29 CFR 1904.32 |
| By March 2 | Submit the 300A to OSHA online, if your establishment is covered. | 29 CFR 1904.41 |
| February | Collect the regulatory documents your region requires, fill in the client forms, and gather evidence of corrective actions for anything found non-compliant last year. | The three kinds of items Avetta lists, plus corrective actions. |
| Well before March 31 | Enter the data, upload the files and press the green Submit button. Then finish any other open tasks. | Avetta says the review takes processing time and warns that Submit is an easy step to forget. |
| After you submit | Check your status for each client. If one still shows you as non-compliant, ask Avetta support which item is open. | Submitting is necessary but not sufficient; each client sets its own thresholds. |
Avetta’s FAQ gives these steps in the portal: choose Compliance in the side bar, then Current Tasks, then Company Regulatory Information, and select Get Started next to the annual update task. Fill in and upload what is asked, press Submit, then complete the other open tasks. For help it lists email, chat through Contact Support on its website, and phone through its Contact Us page, and it suggests asking early.
Put the dates in your calendar: download the yearly dates (.ics). It holds March 31 for the Avetta update and the OSHA dates of February 1, March 2 and April 30, each repeating every year with reminders 14 and 3 days before, where your calendar keeps them. The ISNetworld renewal checklist explains every date in it, with sources.
6. The update is not the subscription renewal
The annual update is a compliance task. Paying for Avetta is a separate date. Avetta’s End User Service Agreement says, for suppliers:
- The subscription renews automatically every 12 months from the date you first subscribed, unless you contact Avetta to end it before the renewal date.
- The renewal invoice is issued 30 days before the renewal date and serves as your renewal notice.
- Fees are non-refundable except where the law requires otherwise, and late amounts can carry interest of 1.5% a month or the legal maximum, whichever is lower.
- If Avetta cannot charge your payment account, or an invoice is still unpaid 30 days after its due date, Avetta may disable your password, account and access to all or part of its services.
The same agreement says the information you provide must be true, accurate and complete, and that you should review what the platform shows about your company and tell Avetta promptly about errors or omissions. (Avetta End User Service Agreement, Attachment 1 and sections 6 and 12)
So a supplier on Avetta has at least two Avetta dates a year: March 31 for the update, and its own subscription anniversary. Write down both, and who owns each.
7. Sources
Every source was opened on October 14, 2026. Where a page shows no date, we say so.
- Avetta, Annual supplier update: key compliance deadlines, requirements and best practices (no date on the page; its portal steps refer to the 2025 annual update).
- Avetta, End User Service Agreement (last updated October 1, 2026, as shown on the page).
- OSHA, 29 CFR 1904.32, Annual summary (no date on the page).
- OSHA, 29 CFR 1904.41, Electronic submission (latest amendment listed: July 21, 2023).
- OSHA, Recordkeeping (no date on the page).
Requirements change. Confirm each item in your Avetta account and with your clients. PrequalReady is not affiliated with Avetta, ISNetworld, Veriforce or any hiring client, and their names belong to their owners.
8. Where PrequalReady fits
PrequalReady is a workspace that keeps each hiring client’s requirements, your documents and every expiry date in one place, ranks what needs attention first and emails reminders before your dates. You can track the Avetta update as a dated item for every client that needs it. It does not log in to Avetta for you, you enter the dates yourself, and it does not judge whether your data or documents are acceptable. It is free during early access. See the 3-minute demo with a sample company, or the consultant view if you keep many contractors qualified.